Appointment Procedures

Where G.S.R.A. Appointments Are Made
A G.S.R.A. appointment may be made in a student's academic department or in another department or unit in which the research being performed is academically relevant to the student's degree program. If an appointment is provided in a department or unit other than the one in which the degree is being pursued, prior arrangements must be made between the appointing department or unit and the department or program in which the degree is being pursued. In such cases, the appointment form should be signed by a representative of the academic, as well as the appointing department.

When to Process Appointments
All appointment forms (as described below) should be prepared, whenever possible, prior to the beginning of the term or other period of appointment. Forms prepared in a timely fashion should be sent to Human Resource Records and Information Services (HRRIS) in University Human Resources.

Late appointments (i.e., those which, for whatever reason, are sent to Human Resources subsequent to the first pay date of the appointment period involved) should be sent directly to Academic and Staff HR Services for review. In order to avoid unnecessary delays, late appointment paperwork should be accompanied by a written statement documenting the nature of the appointment-related activity and its duration as well as explaining, briefly, the reasons that all appointment was not submitted on a timely basis.

It should be noted that the late processing of an appointment can have an adverse impact on the involved student. Apart from the delay in stipend payments, serious problems and confusion can be created with respect to an individual's eligibility for insurance coverage, tuition waivers, and other benefits afforded to G.S.R.A.'s. Late processing could also result in penalties to the University if the Employment Eligibility Verification Form (I-9) is not processed on a timely basis.

Forms to Use in Processing Appointments and Terminations
The following forms are utilized in the G.S.R.A. appointment process and may be <>obtained online from Human Resource Records and Information Services (HRRIS).

1. Processing the initial appointment of an individual as a Graduate Student Research Assistant:
   1. Appointment Request (Form #36400)
   2. Supplemental Appointment Information (Form #36100)
   3. Educational Assistant Personnel Record (Form #36510)
   4. Employment Eligibility Verification Form (I-9)
   5. Tax Withholding Forms (Forms W-4 and MI W-4)
2. Processing re-appointments of G.S.R.A.'s who have previously been appointed within the past year.
   1. Submit Job/Data/Salary Distribution Worksheet for the student available from the Human Resources section of Wolverine Access at: http://wolverineaccess.umich.edu.
3. The following forms are optional and should accompany appointments only as necessary:
   1. A copy of the Salary Distribution worksheet for the student and the Effort Certification Form from Wolverine Access.
   2. Check Deposit Authorization (Form #9836)
   3. Termination Request Forms (#36605) should be processed at the end of the appointment period if it is anticipated that a student will not be reappointed in any capacity.