A Quick Guide for Classification Review

Effective July 1, a new process has been implemented for job classifications.

Under the new process, University Human Resources will conduct classification reviews under the following circumstances:

When establishing a new “slotted” job code
In response to a unit’s request
When auditing selected positions and classifications
When a unit is changing the FLSA exemption status of a job incumbent from non-exempt to exempt
When a unit decides to change the exemption status of a vacant position previously classified as non-exempt to an exempt position for posting purposes , the unit needs to notify their HR rep prior to posting the position.

Tools for Classification Review

This Quick Guide is intended to provide easy access to the tools you need for properly documenting position descriptions for classification reviews or for requesting job classification changes.

The Position Description Form

The Position Description Form (PDF) is the starting point and primary tool for initiating a classification review for all regular staff and bargained-for positions. The purpose of this form is to formally document the content of a job, including job functions, duties, scope, and the minimum and preferred qualifications. This form can be completed electronically and sent as an email attachment.

When requesting job classification changes or for classifying new positions, send the completed PDF form to your designated Staff HR Representative.

Position Description Form (Note: This link will open in a new window)

Training aids to help you develop your position description:

How to Write an Effective Position Description (Powerpoint Presentation)

FLSA at the University of Michigan (Powerpoint Presentation)

Process Tools
The Mapping Tools, Job Aids and related information below are intended help you when classifying a new position or an existing classification is being changed.

Mapping Tools and Job Aid Information

Mapping Principles
Classification Review Process (Powerpoint Presentation)
Mapping for Posting Guidelines (Powerpoint Presentation)
Mapping for Submittal Guidelines (Powerpoint Presentation)
Career Path Navigator (Note: This link will open in a new window)
Research Positions Mapping Aid
Position Review List
Regental Titles
Working Titles (Powerpoint Presentation)