overtime pay

Non-exempt staff members will be paid overtime compensation at one-and-one-half their regular rate of pay for all hours worked in excess of 40 hours in a workweek. Only time worked (not exception time) is counted toward the 40 hours per week required for overtime at one-and-one-half the regular rate of pay. (Staff represented by a collective bargaining unit should consult their agreements concerning overtime.)

Weekly Overtime
Covers most non-exempt staff  

(see SPG 201.38)

Pay for all qualifying overtime hours (more than 40 hours of actual time worked) is paid at one-and-one-half times the staff member’s regular hourly rate of pay.

Exception time such as vacation, sick, PTO, holiday, military, reserve duty, season days, educational time, funeral, extended sick, and time for jury duty is not counted toward the 40 hours/week of time worked that is required for overtime pay.

Pay for working more than 8 hours in a day will be at the staff member's regular hourly rate until at least 40 hours of time worked have accumulated in that week.

Below is a complete list of the time reporting codes for categories of time worked that count toward the 40-hour per week threshold required for pay at one-and-one-half the regular hourly rate.

Time Reporting Code Short Description Definition

ECW

Emergency Closing-Worked

Used to report time for hours worked on an emergency closure day.  Also adds time to vacation/PTO leave balances.

ESW

Extended Sick Half-Work Hours

Used when an employee reports both extended sick-half hours and work hours in the same pay period, to ensure the employee receives the correct pay.  This time reporting code is entered by the Payroll Office and replaces the REG that was reported.

HPB

Hospital Business

Used to report time away for Hospital business (salaried employees).

OTR

Overtime 1.0

For part-time non-exempt employees, used to report hours paid in excess of base pay hours, if total hours are less than or equal to 40 hours in the workweek.
For full-time non-exempt employees, used to report hours worked during a week in which exception time is also reported, and the total hours reported exceed 40 hours for the workweek. For this scenario, the exception time hours have been reported using Time Reporting Codes that are not considered “time worked” for the purpose of calculating overtime (OTP) for the workweek.

REG

Regular

Used to report hours worked.

SEW

Season Time Worked

Used to report time for hours worked on a Season Day.  Also adds time to vacation/PTO leave balances.

Questions & Answers

about overtime administration

Sample Timesheets

for overtime reporting

  1. 40-hour appointment and normal schedule is five 8-hour days, Monday through Friday, with scheduled PTO time reported.
  2. 24-hour appointment and normal schedule is three 8-hour days, Monday/Wednesday/Friday.
  3. 40-hour appointment and normal schedule is five 8-hour days, Monday through Friday.
  4. 40-hour appointment and normal schedule is five 8-hour days, Monday through Friday, with Jury Duty time reported.
  5. 40-hour appointment and normal schedule is five 8-hour days, Sunday through Thursday, and the holiday Monday is not worked.
  6. 40-hour appointment and normal schedule is five 8-hour days, Monday through Friday, and the holiday Monday is not worked.
  7. 40-hour appointment and normal schedule is five 8-hour days, Sunday through Thursday, and the holiday Monday is worked.
  8. 40-hour appointment and normal schedule is four 10-hour days, Monday through Thursday, with Funeral Time reported.
  9. 40-hour appointment and normal schedule is four 10-hour days, Monday through Thursday, with Sick Time reported.