Wage Schedules: 2014-2015 ANNUAL SALARY PROGRAM PROCEDURE

Memorandum From:
Martha E. Pollack, Provost and Executive Vice President for Academic Affairs
Douglas L. Strong, Interim Executive Vice President and Chief Financial Officer
Date: June 20, 2014

General Information

This announcement includes instructions for preparing the 2014-15 annual salary program recommendations for individuals in the Career Family Classification System, as well as those in faculty and primary job families. Please note that pay increases for faculty or staff members in positions covered by collective bargaining agreements are governed by those labor contracts rather than the instructions in this memorandum.

Implementation Dates

Annual salary program increases for eligible faculty and staff for 2014-15 will be effective as follows:

  • August 31, 2014, for staff paid bi-weekly (first pay date at the new rate will be September 19, 2014); and
  • September 1, 2014, for faculty and staff paid monthly (first pay date at the new rate will be September 30, 2014).

Due Dates and Routing

Ann Arbor Campus units are encouraged to submit merit increases, lump sum recommendations, and performance ratings (optional) via the file-attach method available through HRMS. The process for using the file-attach method can be found in My LINC at Wolverine Access http://wolverineaccess.umich.edu/. Once signed into My LINC, enter “pay rate change” in the search box and click on “Go.” The procedures and templates will then appear. Please reference Payroll cutoff dates at http://www.finance.umich.edu/finops/payroll/forms/cutoffsdeadlines to ensure timely system load.

Submittal forms via the PAR workflow may be used for instances where the file-attach method cannot be used (see https://mfile.umich.edu/?path=/afs/umich.edu/group/presoff/hrrisrec/HRRIS_Job_Aids/).

Submittal forms are due no later than September 3, 2014 for both bi-weekly and monthly employees.

Units within the Health System, and the regional campuses should note that due dates and routing are different from those detailed in this memorandum. They should consult the specific UMHS procedures distributed to leadership or the regional campus instructions.

Salary Ranges

Units may develop pay ranges that support their compensation philosophy as part of the Career Family Classification System using labor market referenced data available through HRMS.

The University expects units to ensure that all regular staff members have a full-time rate of at least $22,320.

Merit Considerations

Meritorious performance is the most important consideration in recommending individual increases. Different

2014-2015 SALARY PROCEDURES:

INSTRUCTIONAL STAFF, PRIMARY ARCHIVISTS, CURATORS, LIBRARIANS AND RESEARCH FACULTY; AND FACULTY WITH ADMINISTRATIVE APPOINTMENTS

The salary procedures provide for increases, to be effective September 1, 2014, based on individual merit and labor market factors by discipline.

CAREER FAMILY CLASSIFICATION STAFF

(Health System, please refer to UMHS specific salary program guidelines)

  • Salary increase recommendations, including any salary supplement payments that exceed 10%, are to be accompanied  by a written explanation, and must be approved by the appropriate Dean or Director and Vice President or designee.  With recommendations of this nature, please maintain appropriate documentation  within your unit.

  • Lump sum payments that exceed $10,000 are to be accompanied  by a written explanation, and must be approved by the appropriate Dean or Director and Vice President or designee.  With recommendations of this nature, please maintain appropriate documentation  within your unit
  • Recommendations for -­‐0-­‐ salary increase due to less than satisfactory performance  are to be accompanied  by a plan for the future, and/or appraisal of the individual's performance.   With recommendations of this nature, please maintain appropriate documentation  within your unit.

TEMPORARY STAFF

All of our Temporary Staff salary schedules (Office, Professional/Administrative, Technical, and Trades/ Service Maintenance) rwill be adjusted to align the range minimums with changes in the state minimum wage and can be accessed at http://www.hr.umich.edu/compclass/schedules/index.html

2014-2015 SHIFT PREMIUM POLICY:

The shift premium policy may be viewed at http://spg.umich.edu/pdf/201.55.pdf and shift premium rates are available at http://hr.umich.edu/compclass/schedules/shifton.html.

2014-2015 ON-CALL PAY POLICY:

The on-call policy may be viewed at http://spg.umich.edu/pdf/201.36.pdf and on-call rates are available at http://hr.umich.edu/compclass/schedules/shifton.html.